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PowerPoint: How to Add Sound to Powerpoint on Windows 10 and Mac

Last updated Monday, April 11, 2022, at four:40 p.yard.

Microsoft PowerPoint offers features to record sound narration and export it as a video. PowerPoint records audio slide-by-slide rather than in one continuous file, allowing creators to easily re-tape a slide if they make a mistake or need to change something later. Exporting every bit a video and uploading to Kaltura or Canvas for streaming is advantageous since it standardizes file types, doesn't crave a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently.

A recent update has made the procedure comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users tin click the link below to jump to the appropriate instructions.

• Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add audio to your PowerPoint presentation on Windows 10 and consign that PowerPoint equally an MP4. The text instructions encompass the same information equally the embedded video below.

Notation: If you accept an older version of PowerPoint, you may demand to update it to access the features described below. If you lot do not take PowerPoint, you lot tin download information technology and other Microsoft Office products for complimentary by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at helpdesk@uwec.edu or 715-836-5711.

1. Design your PowerPoint
   TIP: Use images and limit text to ameliorate engage viewers/listeners.
   
2. Click the Slide Show tab
   NOTE: Do not add together audio nether Insert and Record Audio; this method volition non allow yous to save your PowerPoint as a video since it does non synchronize timings to automatically motility the slides with the audio.
   
3. Click Record Slide Evidence
   Annotation: Audio may start recording automatically if y'all accept an older version of PowerPoint. Information technology will still work, just this version offers reduced functionality.
4. Select Record from Electric current Slide or Tape from Beginning depending on your needs
   Annotation: Any PowerPoint slide can be re-recorded past clicking Record Slide Bear witness and Selecting Tape from Electric current Slide .
   
5. Click Record to start recording narration for a slide.
   Annotation: PowerPoint will give a three-second countdown before it begins recording.
6. Tape narration and avert reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording.
7. Click the advance button, that reads Advance to the side by side animation or slide to tape the narration for the next slide Important: Stop speaking for a second to forestall the audio from cutting out.
8. Printing [Escape] or the 'X' button located in the peak right of the screen when the audio recordings are finished. You will run into a speaker icon on slides that accept audio.
9. Salve the video past first clicking File. We recommend saving your file equally a regular PowerPoint before following the next steps for exporting your PowerPoint.
   
10. Select Export (steps 10-14 are shown in screenshot below).
11. Select Create a Video.
    
12. Optional: Select Full Hard disk drive (1080p) for the video quality; it is unlikely a higher quality is needed.
    
13. Select Use Recorded Timings and Narrations.
    
14. Click Create Video.
    
15. Follow prompt/popular-upward window to salve the video in a memorable location.
16. Monitor the progress indicator at the lesser of the screen to determine when the video is washed exporting.
    Annotation: PowerPoint does not requite an indication of how long the video volition accept to consign or a notification that it is done.
17. Upload your mp4 video to Kaltura or Canvas to share information technology:
    • How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to utilize it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
    • How to upload and share in a Canvas assignment (students)
    • How to upload and share in a Sheet discussion (students) - the instructions refer to the "rich content editor" which is only the features in the superlative of the discussion post reply.

Elaboration on the Recording Features:

1. Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
2. Microphone Feature - Click on Settings and select Microphone and then the specific device to set up before recording.
3. Replay Feature - Employ to check that the sound is recording properly before starting boosted slides.
4. Clear Feature - Select Clear to delete/re-record audio.
5. Don't set the camera to record - Brand sure this button has a diagonal slash through it to avoid the problem.
6. Seconds spent on each slide feature – Used for when a slide does not have sound, therefore information technology's recommended to have audio on each slide.

Mac Instructions:

The following instructions will teach you how to add sound to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same data as the video embedded beneath.

Annotation: It is essential to have the Role 365 version of PowerPoint or you will not be able to salvage your PowerPoint as a video. If necessary, you can download information technology and other Microsoft Office products for complimentary by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk-bound at helpdesk@uwec.edu or 715-836-5711.

1. Design and create your PowerPoint presentation.
   • TIP: Use images and limit text to better engage viewers/listeners.
     
2. Click the Slide Bear witness tab
   • NOTE: Do not add audio under Insert and Record Sound; this method will not let you to save your PowerPoint as a video since it does not synchronize timings to automatically move the slides with the audio.
     
3. Click Record Slide Show
4. Review the narration setup and navigation before recording.
   • TIP: Before you begin recording your full presentation, do a practice recording to verify your microphone and other settings are right.
5. Click the cherry-red circumvolve recording push button (meridian middle of the screen) to record the narration for the slide.
   • NOTE: Avoid reading the text written directly on the slide; use the slide to elaborate on the material being presented.
6. Stop speaking for a second to forestall the audio from cutting out as slides alter. Resume speaking when the time starts moving again under the Current slide timing characteristic to the left of the recording button.
7. Click Stop or Pause at the top of the screen and and then End Show in the elevation left corner when all the audio recordings have been finished.
8. Check the audio by clicking on Play from Kickoff under the Slide Bear witness tab or the presenter way icon at the lesser of the screen.
9. If you demand to re-record a slide, yous can delete the speaker icon on the desired slide to remove the sound AND clear the slide timings nether Slideshow > Tape Slideshow > Clear > Clear Timing on Current Slide. You may and then re-tape the audio and slide timings.
10. To save the PowerPoint as a video, click File and then select Consign. We also recommend saving your file every bit a regular PowerPoint before post-obit the adjacent steps for exporting your PowerPoint.
11. Edit the proper name of the file and where you would like to relieve the video following PowerPoint's prompts.
    
12. Select MP4 from the File Format options list.
    
13. Select Presentation Quality or Internet Quality. Presentation Quality will take longer to export.
    
14. Confirm that the "Use Slide Timings" checkbox is selected.
15. Click Export
16. Monitor the progress indicator at the lesser of the screen for when the video is no longer exporting.
    Note: PowerPoint does not give an indication of how long the video will accept to export.
    
17. Upload your mp4 video to Kaltura or Canvas to share information technology:

• How to upload and share with Kaltura (Instructors should apply Kaltura. Students will demand to utilise it if the file is over 500 MB, which a PowerPoint probably won't be and they can employ Sail.)
• How to upload and share in a Canvas consignment (students)
• How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which are the tools at the top of the give-and-take post reply.

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Source: https://www.uwec.edu/kb/article/how-to-add-audio-to-powerpoint-on-windows-10-and-mac/

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